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News

Notice of 2018 Elections

Jez Fairclough

NOTICE OF 2018 ELECTIONS

A number of unfortunate incidents over the last year contributed to the Council being forced to concentrate its efforts on rectifying the damage caused by a certain member’s actions.

Our work in this unfortunately meant we had to work to consolidate rather than advance the aims of the GCN and special thanks are in order to both Jez (Media Manager) and Tim (the former Secretary) for their efforts in bringing the Network back up to its full potential.

Due to the difficulty of getting members together due to work and family commitments this led to meetings taking place by Skype rather than in person.

This has also led to the delay in holding a GCN Annual General Meeting and therefore Elections to the Council from October 2017 to May 2018, which was also partly due to finding a suitable venue.

The AGM

But enough excuses. The AGM, as notified before, will take place on 26 May at Mantic HQ in Nottingham. A number of participation games will be presented so that it will be more of an event as well as a meeting.  Member clubs are encouraged to bring players as these will be running all day. It will also be chance for members to see the latest Mantic offerings and inevitably spend money at the Mantic shop! Clubs who would like to run games should let the President, myself or the current Secretary, Michelle know in advance so that we can organise tables. If enough members attend, Mantic will be able to make hot food available (though you will have to buy this yourselves…).

The Elections

The Council has decided that these will be held twice this year (in May and in October) in order to ensure continuity* as every position is actually up for election. The May elections will be overseen by the President.

Elections for the Secretary, Treasurer and Regional Organiser will take place in May.

Elections for the President, Media Manager and Marketing Manager will take place in October.

*The reasons for this are simple, certain positions require the individual to be a signatory, or designated officer in regards to finance and certain professional areas such as Insurance. For example, as President, my personal address is taken as the GCN registered address for the banks and HMRC. At least three members are required to be signatories on the account. Transferring these, as we have found, is not always a straightforward and quick process!

Eligibility

Any nominee standing for a Council position must be a member of a GCN-registered club which is fully up to date with its membership.

That nominee must be over 18.

The nominee requires 4 nominations from GCN member clubs (which can include your own).  

The nominee must provide a basic manifesto. Who you are, your gaming background, what you’d like to achieve etcetera… It does not have to be elaborate, a single page should suffice just to give clubs an idea who they might be voting for.

Since most Council day-to-day business is conducted though the GCN Facebook we do have to ask that the nominee has access to and is comfortable with using this media.

I would also add that the work of a Council member does require the willingness to give time to the position. The Treasurer is expected to be able to prepare accounts and the Secretary position which now handles membership is particularly busy around September/October.

Basic details of what is expected of a nominee for each position** are given in the GCN Constitution, available on the website. We do ask for flexibility and Council members are expected where possible to attend shows and events and provide a public platform for the GCN.

Because of our planned expansion, these positions can be flexible as new areas are explored.  

**Regional Organiser: This position you will not find in the Constitution. Whilst it has been filled before, the position is a very fluid one, requiring the individual to organise a GCN gaming community in which member clubs (and non GCN clubs) take part in tournaments, shows and other events. 

The Process

Nominees should present their nominations and manifesto to the President by midnight 8th April 2018.

Nominations and Manifestos will be put up on the website for the 15th April 2018.

Clubs will be given the chance to vote directly for their preferred candidate in each position either online or by proxy at the AGM. Member Clubs have one vote for each position up for election. Online voting will run from 21st April until midnight 24th May.

Nominees will be expected to attend the AGM if possible where they will be introduced to the meeting and may give a short account of their manifesto.  This may be read out by a proxy if necessary.

There will then be a secret proxy vote. The proxy votes will be added to the online votes and the winning candidate will be elected to the Council***.

The term for a Council member is two AGMs or two years whichever is the longer. Events have skewed this over the last year or so, but the two AGMs this year will bring this back into line. 

***Unsuccessful candidates may well find themselves offered another position if one remains unfilled or if the meeting decides that other officers are required.

Conclusion  

Nominees require 4 nominations and a manifesto to be submitted by 8th April 2018.

The nominee, or a proxy will be required to attend the AGM on the 26th May 2018.

Clubs will be able to vote once for each candidate either online from 21st April until 24th May 2018 or by proxy at the AGM meeting on the 26th May 2018.

Positions up for election are Secretary, Treasurer and Regional Organiser.

Contacts

All correspondence, queries, etcetera pertaining to the Election should be sent to Dave Wise, the President at president@thegcn.net.

All correspondence, queries, etcetera pertaining to the AGM should be sent to Dave Wise as above, or Michelle Naso at secretary@thegcn.net.

Regards

Dave Wise

President

 

 

 

Jez Fairclough

I regret to inform the membership that in the last week, the Council has been depleted yet again by the resignation of the Secretary for family and work reasons.

The Secretary covered the membership process alongside the organisation of meetings.

This brings the total number of Council members down to three out of a possible eight.

Running the organisation with four members was in the long term unsustainable, with three it is nigh impossible.

When the Vice President ceased to take part earlier this year, without a word or a response to our many efforts at communication, he took with him the documentation, the financial papers and many of the passwords. This involved much hard work in rebuilding the framework, changing mandates and re-scheduling processes. I had stepped back due to my battle with the effects of advanced diabetes and had expected to retire before the AGM which has been necessarily delayed while we carried out the above.

The fact is that for those of you that remember the days of a full committee under the presidency of Tony Barnes, who tragically passed away suddenly in 2014, it was a time when at least two out of the eight members were either not in work or fully retired with the time to put their full efforts into running and expanding the Network. There were also a large number of supporting volunteers.

For me as President, Jez as Media and Chris as Marketing, it is a different matter. We are all three in full time work, we all work weekends and/or shifts and we all have family commitments. Volunteers have drifted away. Apathy may play a part, as will work and family commitments.

The GCN has a secure financial base, a membership process that works and a well-designed website and good relationships with the retail side of the hobby. It is a well-trimmed ship without a crew.

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In short the GCN requires volunteers, to help run the administration, the social media and get involved in attending events on behalf of the GCN.

We are especially looking for members with some experience in social media, finance and administration. All of this work is unpaid, but being on the Council allows you to directly shape the future of the GCN, but even just helping with the day-to-day work will help retain the GCN’s independence.

Without such a base of volunteers, the Council will have to consider winding up what has been an honourable attempt at bringing people together as there is just too much work to be left in the hands of so few.

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If you can help please contact Jez at media@thegcn.net or myself, Dave, at president@thegcn.net.

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The AGM has been scheduled for late April in 2018. This will be set at Christmas, alongside all the information about elections etcetera.

However if we fail to garner enough support, the Annual General Meeting will instead become an Emergency General Meeting where we will be forced to instigate the closure of the GCN.

Insurance

As this is now a separate entity (the GCN now facilitates a lower cost but is otherwise uninvolved) this will not be affected.

Membership Renewals Notice

Jez Fairclough

In a change from previous years membership subscription and Public Liability Insurance will be dealt with and paid for separately.

This is due to a change in financial regulations that no longer allows the GCN to act as a collector and holder of monies for the Insurance Company. An explanatory letter from Access Insurance has been attached to this notice.

The two items will be dealt with as follows…

Membership Subscription

This will remain at £20 for the year 2017/2018. Clubs should go through the renewal process via the membership section. The only difference will be that the GCN cannot currently accept payment by PAYPAL. Payment can be by Bank Transfer or Cheque (details will be give when you renew).

PLI Insurance

For clubs already insured through the GCN, Access Insurance has been passed your contact details (as given on the club listing) and will contact you directly. Should these details have changed please notify myself at president@thegcn.net Discount applies only to GCN member Clubs and the full quote has been set at £78.76 for the year 2017/2018.

For clubs not already insured through the GCN but who would like to join the insurance scheme, please contact John.Fitzpatrick@accessinsurance.co.uk and he will bring you into the scheme.

In Conclusion

It is my belief that these changes will make for a smoother administrative process. Instead of waiting for Access to email documents to the GCN which are then emailed to the club, the Insurers will be sending them directly and receiving payment in the same way. Also the GCN will not have the burden of administrative costs and more importantly time lost. 

Should you experience any difficulties or have any further questions, please do not hesitate to contact myself at president@thegcn.net

David Wise

GCN President

GCN Member Groups Insurance.jpg

GENERAL ANOUNCEMENT

Jez Fairclough

On Friday last, the Council accepted the resignation of the Vice-President, Dan Carroll.

The responsibility for membership issues will pass to the Secretary.

The responsibility for finance will pass to the President.

The GCN has been under pressure for some months due to the Council being effectively at half-strength and reliant on volunteers who have to balance the work they do for the GCN with the needs of family and work. Illness has also taken its toll.

We are now re-organising the administration, so that necessary tasks will be the responsibility of teams rather than individuals as this has caused problems with communication and quick action.

Please bear with us as we are currently going through the official correspondence of the Vice-President to catch up with enquiries and new memberships.

The GCN has many ambitions for the future, but these will remain aspirations without enough capable members standing on the Council. Currently of the eight positions on the Council, only four are filled. A Council member’s remit does require tact, patience and work, whether on administration, through social media or attending/organising events. We are especially eager to find a Treasurer able to handle both the GCN and GCN Limited accounts and a Regional Organiser with the experience and charisma to drive forward national and local GCN representation and activity.

If you want to get involved please contact myself the President at president@thegcn.net or the Media Manager at media@thegcn.net

For membership issues please contact the Secretary at secretary@thegcn.net

This is your GCN, please support the network.

Regards

David Wise

GCN President

Newsletter Sign Up

Jez Fairclough

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